Note: If you'd prefer to edit a Job Profile using a quick start, see the Edit a Job Profile Quick Start Guide.
Purpose: This document provides step-by-step instructions for editing a Job Profile in Calibrate.
Audience: This document is meant to be used by Job Profile Editors to edit a Job Profile for an academic institution.
Before you begin: A Job Profile in Calibrate is in one of two states: Draft or Published. Which state a Job Profile is in determines whether the Job Profile can be edited immediately or whether it needs to be revised first.
If the Job Profile is already in Draft state, you can start editing right away. The revision number will not change. However, if the Job Profile is in Published state, you will have to revise the Job Profile, which will place it into Draft state and increment the revision number.
Editing a Job Profile means changing the Job Profile description; adding/removing Job Profile Editors; adding/removing target Blueprints; and adding/removing Tags.
This document is not meant to be used for editing or managing skills in a Job Profile. Editing skills in an Job Profile includes adding, removing and rating skills before the Job Profile has been reviewed by Reviewers. The detailed steps for editing skills in a Job Profile can be found in the Edit Skills in a Job Profile User Guide.
Managing skills in an Job Profile includes resolving Reviewer suggestions and managing rating discrepancies after the Job Profile has been reviewed by Reviewers. The detailed steps for managing skills in a Job Profile can be found in the Manage Skills in a Job Profile User Guide.
Assumptions: There is no assumption made about which state the Job Profile is in for this User Guide. This User Guide provides steps for Job Profiles that are in both states.
You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.
Locate the Job Profile
1] Log into Calibrate and from your Dashboard, click the Profile icon on the left of the page.
2] The list of Job Profiles and Cluster Profiles appears.
|NOTE: The are three ways to locate the Job Profile you want to edit:
3] To use the search box to locate the Job Profile, enter the Job Profile title in the search box (Job Profiles appear automatically).
|NOTE: When you use the search box to find a Job Profile, the list returned may be so long that you will have to use the page controls to locate it within the search results. If so, see steps 6 and 7 for more details.|
4] To filter by Tags, start typing a Tag in the Filter by textbox.
5] A list of Tags appears. Click on the desired Tag.
6] To use the page controls to locate the Job Profile, you can either navigate through the list one page at a time using the page control at the bottom of the list by clicking the ">".
7] Or you can jump directly to a specific page in the Job Profile list by clicking the down arrow next to the page number and then clicking on the page you want to jump to from the list.
8] When you locate the Job Profile you want to edit, click it. The Job Profile Dashboard appears.
9] If the Job Profile is in the published state, click the Revise button in the upper right corner. This will change the Job Profile to the draft state and automatically increment the revision number. If the Job Profile is already in the draft state, go to step 10.
10] In the Job Profile Dashboard, in the upper right click the three dot menu.
11] When the menu appears, click Edit Details.
12] The Job Profile Details page appears.
13] Optionally change the Description of the Job Profile.
14] To add a Blueprint to the Job Profile, find one in the Blueprints list on the right by scrolling through the list or entering the title in the search box. Search results appear automatically.
|NOTE: Be selective about the number of Blueprints you add to your Job Profile, otherwise you’ll have too many skills.|
15] To the left of a Blueprint you want to add, click the "+". You can add up to ten Blueprints to your Job Profile.
|NOTE: When you add a Blueprint to a Job Profile, you are only adding that revision. Should that Blueprint revision change in the future, the changes will not be reflected in your Job Profile.|
16] To remove Blueprint from the Job Profile, just click the "x" to the left of the one you want to remove in the Target Blueprints list.
17] You can also select one or more additional Editors for your Job Profile. In the area to the right of the Blueprints button, click the Editors button.
|NOTE: Editors are the people you choose to contribute to your Job Profile by providing you input and feedback. By default, you are one of the Editors of a Job Profile you create.|
18] When the list of Editors appears, scroll through the list to find Editors or use the search box at the top by entering a name (first or last). Search results appear automatically.
19] To add Editors to your Job Profile, click the "+" to the left of every Editor you wish to add. The list of Editors appears in the Editors column. You can add an unlimited number of Editors.
|NOTE: If you want to add an Editor that is not yet on the list, you'll have to invite them to Calibrate as a User and then grant them Account Permissions. To learn how to do that, see the document Invite Users and Grant Account Permissions User Guide.|
20] If you decide you want to remove an Editor from the list, click the "x" to the left of the Editor's name in the Editors column.
|NOTE: You cannot remove yourself as an Editor from a Job Profile you create, although another Editor can.|
|NOTE: Adding Tags to a Job Profile will help you and others find this Job Profile in the future when searching. To learn more about Tags see Using Tags in Calibrate.|
21] Scroll to the bottom of the page to the Tags section.
22] To add a Tag to the Job Profile, start typing the Tag into the Add tags... textbox. A list of Tags already created appears with those letters.
23] If the Tag you want to add already exists, highlight it and hit Enter.
24] If the Tag you want to add does not exists, finish typing out the Tag and hit Enter.
25] To remove a Tag, click the "x" to the right of the Tag name.
26] When you’ve added/removed all the Blueprints, Editors and Tags you want to, click Save in the upper right corner.