Last Updated: July 2020
Purpose: This document provides step-by-step instructions for managing skills in a Job Profile that has already been reviewed by people in industry.
Audience: This document is meant to be used by Job Profile Editors.
Before you begin: When someone in industry reviews a Job Profile, they make suggestions on how to improve it to better align it with industry needs. Those suggestions take the form of recommending skills to add or remove from the Job Profile, as well as recommending a rating on the criticality of skills which make up the Job Profile. Your job is to evaluate those recommendations and decide whether to accept them or not.
You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.
Locate the Job Profile
1] Log into Calibrate and from the home page, click the profile icon on the left of the page.
2] The list of Job Profiles appears.
|NOTE: The are two ways to locate the Job Profile whose skills you want to manage:
3] To use the search box to locate the Job Profile, enter the Job Profile title in the search box (Job Profiles appear automatically).
4] The other way to locate the Job Profile is to navigate through the list using the page controls at the bottom of the list. You can go one page at a time by clicking the ">".
5] Or you can jump directly to a specific page in the Job Profile list by clicking the down arrow next to the page number and then clicking on the page you want to jump to from the list.
6] When you locate the Job Profile whose skills you want to edit, click on it. The Job Profile Dashboard appears.
7] If the Job Profile is in the Published state, click the Revise button in the upper right corner. This will change the Job Profile to the draft state and automatically increment the revision number. If the Job Profile is already in the draft state, go to step 9.
8] The Job Profile changes to the Draft state.
9] Click the three-dot menu next to the Validate button.
10] From the popup menu, click Edit Details.
Manage Work Activities
11] Across the top menu click Work Activities.
12] The list of Work Activities appears.
13] If a Reviewer suggested a Work Activity that wasn’t originally part of the Job Profile, it will appear at the top in the Pending Suggestions area.
|NOTE: The number in the purple box in the upper right indicates the total number of pending suggestion Work Activities.|
14] For each Pending Suggestion Work Activity, click the down arrow to the far right.
15] This shows you what type of Reviewer made the suggestion and how critical they think the Work Activity is.
NOTE: For each pending suggestion Work Activity, the Reviewer will have assigned it one of the following three ratings:
1. Critical: highly relevant, required, and central to this job. Candidates are disqualified if these skills are missing or deficient.
2. Important: important, complementary, and frequently performed within this job, but not required. Candidates can acquire or become proficient in these skills while on the job.
3. Beneficial: supplementary and helpful, but not necessary for the job. Candidates
16] Based on this information, decide to accept or reject the suggestion.
17] To accept the suggestion, click the check mark to the left of the Work Activity. To reject it, click the “x”.
|NOTE: If you agree with the suggestion but disagree with its criticality, accept it. You will have the opportunity to change its criticality later.|
|NOTE:Accepted suggestions move down to the Unrated Work Activities list. Rejected suggestions are moved into the Discarded list.|
Unrated Work Activities
18] For each Work Activity in the Unrated Work Activities list you want to manage, click the down arrow to the far right.
19] The Reviewer ratings details panel for that Work Activity is displayed.
|NOTE: The Reviewer ratings details panel shows you how many and which type of Reviewer rated the Work Activity, and what criticality they assigned it. In addition to the three ratings mentioned above, if the Work Activity was added by an Editors, Reviewers can also rate the Work Activity as Irrelevant. Irrelevant skills are not relevant to the job. Candidates gain no benefit or advantage in their job from having these skills. Knowing what different types of Reviewers think about the criticality of the Work Activity will help you in making the final decision on what to rate the Work Activity. As a Job Profile Editor, the final rating decision is yours.|
|NOTE: The rating you see in the Reviewer Rating column is the median of all the ratings from all the Reviewers who rated that Work Activity.|
20] For each Unrated Work Activity you're managing, decide whether it's Critical, Important, Beneficial, or Irrelevant.
21] Hover your mouse over the three circles or the "x" in the Editor Rating column.
22] If the Work Activity is Critical, click the right-most circle. If it's Important, click the center circle. If it's Beneficial, click the left-most circle. If it's Irrelevant, click the "x". If you click the circles, they'll fill in to indicate your choice and the Work Activity will move down to the Rated Work Activities list below. If you click the "x", the Work Activity is moved to the Discarded list to the right.
23] If you want to change your selection, in the Rated Work Activities list, click on
the circle that represents your new choice. Or, you can click the undo arrow and the Work Activity moves back up to the Unrated Work Activities list where you can start over.
24] If you want to change your selection of an Irrelevant Work Activity, locate it in the Discarded list on the right and click the "+" to its left. This will add it back into the Unrated Work Activities list.
Rated Work Activities
25] When you're done managing the unrated Work Activities, scroll down to the Rated Work Activities list.
26] Scroll through the Rated Work Activities list and look for ones that have a red "i" in the info column. This indicates a Work Activity that you rated differently that the Reviewer(s).
|NOTE: The number in the red box in the upper right indicates the total number of Work Activities in which the Editor rating does not equal the Reviewer rating.|
27] At this point you have the option to change the rating of the Work Activity to align with that of the Reviewer(s) or keep it as is.
28] To change the criticality to align with the Reviewer rating, click the same circle in the Editor Rating column as that in the Reviewer Rating column.
29] To make a Work Activity Irrelevant to align with the Reviewer rating, click the undo arrow in the Editor Rating column. The Work Activity moves back up to the Unrated Work Activities list.
30] Once back in the Unrated Work Activities list, click the "x" to the left of the Work Activity.
Manage Knowledge Domains, Soft Skills and Tools & Technologies
31] To manage Knowledge Domains, click Knowledges in the top menu and repeat the steps in the Manage Work Activities section above.
32] To manage Soft Skills, click Soft Skills in the top menu and repeat the steps in the Manage Work Activities section above.
33] To manage Tools & Technologies, click Tools & Technologies in the top menu and repeat the steps in the Manage Work Activities section above.
34] When you have managed all the skills the way you want, click the Finish button in the upper right. The Job Profile remains in Draft mode.
|NOTE: At this point you can continue managing skills if you wish.|
35] If you want to continue managing skills, go back to step 10.
36] If you want to send out the Job Profile to be reviewed again, click the Validate button in the upper right.
37] If you're completely done managing skills and want to publish the Job Profile, click on the three-dot menu in the upper right.
38] When the three-dot menu appears click Publish. The Job Profile changes from Draft mode to Published mode.