Purpose: This document provides step-by-step instructions for managing skills in a Job Profile that has already been through Validation (i.e., reviewed by people in industry).
Audience: This document is meant to be used by Job Profile Editors.
Before you begin: When someone in industry reviews a Job Profile, they make suggestions on how to improve it to better align it with industry needs. Those suggestions take the form of recommending skills to add or remove from the Job Profile, as well as recommending a rating on the criticality of skills which make up the Job Profile. Your job is to evaluate those recommendations and decide whether to accept them or not.
You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.
Locate the Job Profile
1] Log into Calibrate and from the home page, click the Profile icon on the left of the page.
2] The list of Job Profiles and Cluster Profiles appears.
|NOTE: The are three ways to locate the Job Profile whose skills you want to edit:
3] To use the search box to locate the Job Profile, enter the Job Profile title in the search box (Job Profiles appear automatically).
|NOTE: When you use the search box to find a Job Profile, the list returned may be so long that you will have to use the page controls to locate it within the search results. If so, see steps 6 and 7 for more details.|
4] To filter by Tags, start typing a Tag in the Filter by textbox.
5] A list of Tags appears. Click on the desired Tag.
6] The other way to locate the Job Profile is to navigate through the list using the page controls at the bottom of the list. You can go one page at a time by clicking the ">".
7] Or you can jump directly to a specific page in the Job Profile list by clicking the down arrow next to the page number and then clicking on the page you want to jump to from the list.
8] When you locate the Job Profile whose skills you want to manage, click on it. The Job Profile Dashboard appears.
9] If the Job Profile is in the Review state, click the Revise button in the upper right corner. This will change the Job Profile to the draft state and automatically increment the revision number. If the Job Profile is already in the draft state, go to step 10.
Resolve Suggestions and Managing Discrepancies
|NOTE: Resolving a suggestion means deciding whether or not to accept a suggestion to add a skill from a Reviewer. Resolving a discrepancy means deciding what to do when Editor and Reviewer rating of the same skill is different.|
10] To get to the list of skills that need to be managed, click Resolve in the Suggestions section of the Dashboard.
12] Across the top menu, select the tab of the skill type you'd like to manage such as Work Activities.
13] The list of skills appears.
Resolving Pending Suggestions
14] If a Reviewer suggested a skill that wasn’t originally part of the Job Profile, it will appear at the top in the Pending Suggestions area.
|NOTE: The number in the purple box in the upper right indicates the total number of pending suggestions of that skill type.|
15] For each Pending Suggestion skill, click the down arrow to the far right.
16] This shows you what type of Reviewer made the suggestion and how critical they think the skill is.
|NOTE: For each pending suggestion, the Reviewer will typically assign it one of the following three ratings:
1. Critical: highly relevant, required, and central to this job. Candidates are disqualified if these skills are missing or deficient.
2. Important: important, complementary, and frequently performed within this job, but not required. Candidates can acquire or become proficient in these skills while on the job.
3. Beneficial: supplementary and helpful, but not necessary for the job. Candidates will benefit from having these skills but are qualified without them.
17] Based on this information, decide to accept or reject the suggestion.
18] To accept the suggestion, click the check mark to the left of the skill. To reject it, click the “x”.
|NOTE: If you agree with the suggestion but disagree with its criticality, accept it. You will have the opportunity to change its criticality later.|
|NOTE:Accepted suggestions move down to Unrated skills list. Rejected suggestions are moved to the Discarded list.|
19] For each skill in the Unrated skills list you want to manage, click the down arrow to the far right.
20] The Reviewer ratings details panel for that skill is displayed.
|NOTE: The rating you see in the Reviewer Rating column is the median of all the ratings from all the Reviewers who rated that skill.|
|NOTE: The Reviewer ratings details panel shows you how many and which type of Reviewer rated the skill, and what criticality they assigned it. In addition to the three ratings mentioned above, if the skill was added by Editors, Reviewers can also rate the skill as Irrelevant. Irrelevant skills are not relevant to the job. Candidates gain no benefit or advantage in their job from having these skills. Knowing what different types of Reviewers think about the criticality of the skill will help you in making the final decision on what to rate the skill. As a Job Profile Editor, the final rating decision is yours.|
21] For each Unrated skill you're managing, decide whether it's Critical, Important, Beneficial, or Irrelevant.
22] Hover your mouse over the three circles or the "x" in the Editor Rating column.
23] If the skill is Critical, click the right-most circle. If it's Important, click the center circle. If it's Beneficial, click the left-most circle. If it's Irrelevant, click the "x". If you click the circles, they'll fill in to indicate your choice and the skill will move down to the Rated skills list below. If you click the "x", the skill is moved to the Discarded list to the right.
24] If you want to change your selection, in the Rated skills list, click on the circle that represents your new choice. Or, you can click the undo arrow and the skill moves back up to the Unrated skills list where you can start over.
25] If you want to change your selection of an Irrelevant skill, locate it in the Discarded list on the right and click the "+" to its left. This will add it back into the Unrated skills list.
26] When you're done managing the unrated skills, scroll down to the Rated skills list.
27] Scroll through the rated skills list and look for ones that have a red "i" in the info column. This indicates a skill that Editors rated differently than Reviewers.
|NOTE: The number in the red box in the upper right indicates the total number of skills of that type in which the Editor rating does not equal the Reviewer rating.|
28] At this point you have the option to change the rating of the skill to align with that of the Reviewer(s) or keep it as is.
29] To change the criticality to align with the Reviewer rating, click the same circle in the Editor Rating column as that in the Reviewer Rating column.
30] To make a skill Irrelevant to align with the Reviewer rating, click the undo arrow in the Editor Rating column. The skill moves back up to the Unrated skills list.
31] Once back in the Unrated skills list, click the "x" to the left of the skill.
Finish Managing Skills
32] When you have managed all the skills the way you want, click the Finish button in the upper right. The Job Profile remains in Draft mode.
|NOTE: At this point you can continue managing skills if you wish.|
33] If you want to continue managing skills, go back to step 10.
34] If you want to send out the Job Profile to be reviewed again, click the Validate button in the upper right.
35] If you're completely done managing skills and want to publish the Job Profile, click on the three-dot menu in the upper right.
36] When the three-dot menu appears click Publish. The Job Profile changes from Draft mode to Published mode.