Last Updated: July 2020
Purpose: This document provides step-by-step instructions for editing the skills in a Job Profile that already exists in Calibrate.
Audience: This document is meant to be used by Job Profile Editors. Job Profile Editors work together to create Job Profiles which are then reviewed by people in industry.
Before you begin: A Job Profile is a Skill Profile which describes a specific occupation or job and consists of four types of skills: 1) Work Activities, 2) Knowledge Domains, 3) Soft Skills and 4) Tools and Technologies.
You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.
Locate the Job Profile
1] Log into Calibrate and from the home page, click the profile icon on the left of the page.
2] The list of Job Profiles appears.
|NOTE: The are two ways to locate the Job Profile whose skills you want to edit:
3] To use the search box to locate the Job Profile, enter the Job Profile title in the search box (Job Profiles appear automatically).
4] The other way to locate the Job Profile is to navigate through the list using the page controls at the bottom of the list. You can go one page at a time by clicking the ">".
5] Or you can jump directly to a specific page in the Job Profile list by clicking the down arrow next to the page number and then clicking on the page you want to jump to from the list.
6] When you locate the Job Profile whose skills you want to edit, click on it. The Job Profile Dashboard appears.
7] If the Job Profile is in the published state, click the Revise button in the upper right corner. This will change the Job Profile to the draft state and automatically increment the revision number. If the Job Profile is already in the draft state, go to step 9.
8] The Job Profile changes to the Draft state.
9] Click the three dot menu next to the Validate button.
10] From the popup menu, click Edit Details.
Edit Work Activities
|NOTE: Editing Work Activities involves three possible actions:
11] Across the top menu click Work Activities.
12] The list of Work Activities appears.
Add a Work Activity
|NOTE: You add a Work Activity from one of the three columns on the right:
If you don't see the Work Activity you want to add in any of the columns, you can create it.
13] To add a Work Activity from the Related list, click Related.
14] Scroll down the Related list until you find the Work Activity you wish to add.
15] To add the Work Activity, click the "+" to the left of it.
16] To add a Work Activity from the Library list, click Library.
|NOTE: Since the Library has many Work Activities, rather than scrolling to find the one you want to add you may want to use the search box.|
17] To search for a Work Activity to add, enter the title into the search box (Work Activities appear automatically).
18] After you locate the Work Activity in the search list, click the "+" to the left of it.
19] To add a Work Activity from the Discarded list, click Discarded.
|NOTE: The Discarded list distinguishes between Work Activities removed by Editors and those removed by Reviewers.|
20] Scroll down the Discarded list until you find the Work Activity you wish to add and click the "+" to the left of it.
21] If you don't see the Work Activity you want to add in any of the lists, scroll to the bottom of the page and click the Create a New Work Activity button.
|NOTE: If you're unsure how to create a Work Activity from scratch, see Create Work Activity User Guide.|
Remove a Work Activity
22] To remove a Work Activity, use the page control at the bottom of the Unrated Work Activities list to locate the Work Activity you want to remove.
23] Click the "x" to the left of the Work Activity to remove it. The Work Activity is moved into the Discarded list.
Rate a Work Activity
24] Locate the Work Activity you wish to rate. Use the page control if necessary.
NOTE: Each Work Activity can be assigned one of the following three ratings:
1. Critical: highly relevant, required, and central to this job. Candidates are disqualified if these skills are missing or deficient.
2. Important: important, complementary, and frequently performed within this job, but not required. Candidates can acquire or become proficient in these skills while on the job.
3. Beneficial: supplementary and helpful, but not necessary for the job. Candidates will benefit from having these skills but are qualified without them.
25] For each Work Activity in your list, decide whether it is Critical, Important or , Beneficial.
26] For each Work Activity, hover your mouse over the three circles in the Editor Rating column.
27] If the Work Activity is Critical, click the right-most circle. If it's Important, click the center circle. If it's Beneficial, click the left-most circle. The circles will fill in to indicate your choice and the Work Activity will move down to the Rated Work Activities list.
28] If you want to change your selection, in the Rated Work Activities list, click on the circle that represents your new choice. Or, you can click the undo arrow and the Work Activity moves back up to the Unrated Work Activities list where you can start over.
|NOTE: After you rate a Work Activity, the color of the symbol in the information ("i") column will change from blue (Unrated) to orange (Unreviewed) to indicate that it is now rated.|
29] Continue until all the Work Activities are rated.
Edit Knowledge Domains, Soft Skills and Tools & Technologies
30] To edit Knowledge Domains, click Knowledges in the top menu and repeat the steps in the Edit Work Activities section above.
|NOTE: If you're unsure how to create a Knowledge Domain from scratch, see Create a Knowledge Domain User Guide.|
31] To edit Soft Skills, click Soft Skills in the top menu and repeat the steps in the Edit Work Activities section above.
|NOTE: If you're unsure how to create a Soft Skill from scratch, see Create a Soft Skill User Guide.|
32] To edit Tools & Technologies, click Tools & Technologies in the top menu and repeat the steps in the Edit Work Activities section above.
|NOTE: If you're unsure how to create a Tool & Technology from scratch, see Create a Tool & Technology User Guide.|
33] When you have all the skills the way you want, click the Finish button in the upper right. The Job Profile remains in Draft mode.
|NOTE: At this point you can still edit the skills if you wish.|
34] If you want to make more changes, go back to step 10.
35] When you're finished with your changes and want to send out the Job Profile to be reviewed, click the Validate button in the upper right.