Purpose: This document provides step-by-step instructions for editing the skills in a Job Profile that already exists in Calibrate.
Audience: This document is meant to be used by Job Profile Editors. Job Profile Editors work together to create Job Profiles which are then reviewed by people in industry.
Before you begin: A Job Profile is a Skill Profile which describes a specific occupation or job and consists of four types of skills: 1) Work Activities, 2) Knowledge Domains, 3) Soft Skills and 4) Tools and Technologies. Editing skills means adding new ones and rating them and changing the ratings of or discarding existing ones.
You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.
Locate the Job Profile
1] Log into Calibrate and from your Dashboard, click the profile icon on the left of the page.
2] The list of Job Profiles and Cluster Profiles appears.
|NOTE: The are three ways to locate the Job Profile whose skills you want to edit:
3] To use the search box to locate the Job Profile, enter the Job Profile title in the search box (Job Profiles appear automatically).
|NOTE: When you use the search box to find a Job Profile, the list returned may be so long that you will have to use the page controls to locate it within the search results. If so, see steps 6 and 7 for more details.|
4] To filter by Tags, start typing a Tag in the Filter by textbox.
5] A list of Tags appears. Click on the desired Tag.
6] To use the page controls to locate the Job Profile, you can either navigate through the list one page at a time using the page control at the bottom of the list by clicking the ">".
7] Or you can jump directly to a specific page in the Job Profile list by clicking the down arrow next to the page number and then clicking on the page you want to jump to from the list.
8] When you locate the Job Profile whose skills you want to edit, click on it. The Job Profile Dashboard appears.
9] If the Job Profile is in the published state, click the Revise button in the upper right corner. This will change the Job Profile to the draft state and automatically increment the revision number. If the Job Profile is already in the draft state, go to step 10.
10] Click the three dot menu next to the Validate button.
11] From the popup menu, click Edit Details.
|NOTE: There are four different kinds of skills in Calibrate:
|NOTE: Editing skills involves four possible actions:
|NOTE: Work Activities added through Blueprints come pre-rated with a rating found to be most suitable for that Blueprint. The other skills added via Blueprints do not come pre-rated.|
|NOTE: AT this point you can still add Blueprints to the Job Profile, but we'll assume you're done adding them.|
12] Across the top menu, click the skill type you want to edit such as Work Activities.
13] The list of skills appears.
Add a Skill from a List
|NOTE: You add a skill from one of the three lists on the right:
A skill will never appear in more than one list at a time. If you don't see the skill you want to add in any of the lists, you can always create it.
14] To add a skill from the Related list, click Related.
15] Scroll down the Related list until you find the skill you wish to add.
16] To add the skill, click the "+" to the left of it.
17] To add a skill from the Library list, click Library.
|NOTE: Since the Library has many skills, rather than scrolling to find the one you want to add, you may want to use the search box.|
18] To search for a skill to add, enter the title into the search box (skills appear automatically).
19] After you locate the skill in the search list, click the "+" to the left of it.
20] To add a skill from the Discarded list, click Discarded.
|NOTE: The Discarded list distinguishes between skills removed by Editors and those removed by Reviewers.|
21] Scroll down the Discarded list until you find the skill you wish to add and click the "+" to the left of it.
22] If you don't see the skill you want to add in any of the lists, scroll to the bottom of the page and click the button to create that skill such as the Create a New Work Activity button.
|NOTE: If you're unsure how to create a skill from scratch, see the following:|
Remove a Skill
|NOTE: To remove a skill it must be unrated. Therefore, to remove a rated skill you will first have to remove its rating.|
23] If the skill is rated, scroll through the Rated skills list to locate it and then click the back arrow to the left to remove its rating. If the skill is unrated, go to step 24.
24] Locate the skill in the Unrated skills list and click the "x" to the left to remove it. The skill moves to the Discarded list.
Rate a Skill
25] Locate the skill you wish to rate in the Unrated skills list.
|NOTE: Each skill can be assigned one of the following three ratings:
1. Critical: highly relevant, required, and central to this job. Candidates are disqualified if these skills are missing or deficient.
2. Important: important, complementary, and frequently performed within this job, but not required. Candidates can acquire or become proficient in these skills while on the job.
3. Beneficial: supplementary and helpful, but not necessary for the job. Candidates will benefit from having these skills but are qualified without them.
26] For the skill you want to rate, decide whether it is Critical, Important or Beneficial.
27] Hover your mouse over the three circles in the Editor Rating column.
28] If the skill is Critical, click the right-most circle. If it's Important, click the center circle. If it's Beneficial, click the left-most circle. The circles will fill in to indicate your choice and the skill will move down to the Rated skills list.
|NOTE: After you rate a skill, the color of the symbol in the information ("i") column will change from blue (Unrated) to orange (Unreviewed) to indicate that it is now rated.|
Change a skill Rating
29] To change the rating of a skill that's already rated, locate it in the Rated skills list, hover your mouse over the desired circle and click it. You can also click the back arrow. This will return the skill to the Unrated skills list where you can start over.
30] Repeats steps 14 - 29 for other skills if needed.
Finish Editing Skills
31] When you have all the skills the way you want, click the Finish button in the upper right. The Job Profile remains in Draft mode.
|NOTE: At this point you can still edit the skills if you wish.|
32] If you want to make more changes, go back to step 10.
33] When you're finished with your changes and want to send the Job Profile to Reviewers for Validation, click the Validate button in the upper right. Congratulations!
Your next step is to invite Reviewers to review the Job Profile you just created. To learn how to do that, see the Invite Reviewers User Guide.