Edit a Course User Guide

Note: If you'd prefer to edit a Course using a quick start, see the Edit a Course Quick Start Guide.

Purpose: This document provides step-by-step instructions for editing a Course in Calibrate.

Audience: This document is meant to be used by Editors to edit a Course for an academic institution.

Before you begin: A Course in Calibrate is in one of two states: Draft or Published. Which state a Course is in determines whether the Course can be edited immediately or whether it needs to be revised first.

If the Course is already in Draft state, you can start editing right away. However, if the Course is in Published state, you will have to revise the Course, which will place it into Draft state.

Editing a Course means changing the Course details; adding, editing or deleting the Course Outcomes; and/or adding or removing Editors. It also includes deleting the Course altogether.

This document is not meant to be used for managing skills in a Course. Managing skills in a Course includes accepting/rejecting skill suggestions; reviewing assigned skills; adding/removing skills; and assigning skills to Course Outcomes. The detailed steps for managing skills in a Course can be found in the Manage Skills in a Course User Guide.

Assumptions: There is no assumption made about which state the Course is in for this User Guide. This User Guide provides steps for Courses that are in both states.

You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.

Instructions:

Locate the Course

1] After you log in, the Calibrate Dashboard appears. Start by clicking the hamburger menu icon in the upper left of the page.

2] In the expanded menu, click Courses.

3] The Course list appears.

NOTE: There are three ways to locate a Course in the Course list: Use the search box Filter by Tags Use the page controls

4] To use the search box to locate a Course, enter the Course title in the search box (Courses appear automatically).

NOTE: When you use the search box to find a Course, the list returned may be so long that you will have to use the page controls to locate it within the search results. If so, see steps 7 and 8 for more details.

5] To filter by Tags, start typing a Tag in the Filter by textbox.

6] A list of Tags appears. Click on the desired Tag.

7] To use the page controls to locate the Course, you can either navigate through the list one page at a time using the page control at the bottom of the list by clicking the ">".

8] Or you can jump directly to a specific page in the Course list by clicking the down arrow next to the page number and then clicking on the page you want to jump to from the list.

9] When you locate the Course you want to edit, click it. The Course Dashboard appears.

NOTE: If the Course is in the Published state, the button in the upper right corner will say "Revise." If the Course is in the Draft state, the button in the upper right corner will say "Publish".

 

Edit Course Details

10] If the Course is in the Published state, click the Revise button in the upper right corner. This will change the Course to the Draft state. If the Course is already in the Draft state, go to step 12.

  

11] The Course Dashboard changes to Draft state.

12] Click the three dot menu next to the Publish button.

13] When the menu appears, click Edit Details.

 14] The Edit Course page appears.

15] In the Details section, edit any of the following:

• Title
• Abbreviation
• Number
• Department (from dropdown menu)
• Description

 

Add or Remove Course Editors

16] To find a Course Editor to add, on the right side of the page, either scroll through the list of Editors or enter the person's name (first or last) into the Editors’ search box. Search results appear automatically.

17] To add the person as an Editor, click the "+" to the left of their name.

  

18] Their name now appears in the list of Editors underneath the Details section.

  

NOTE: You cannot remove yourself as an Editor from a Course you create, although another Editor can.

19] To remove a Course Editor, click the "x" to the left of their name in the Editors list.

 

Create New Course Outcomes

20] To create a new Course Outcome, click the New Outcome button at the top of the Outcomes list.

  

21] The New Outcome panel appears.

22] Enter a title for the Outcome in the Title textbox.

23] Optionally enter an identifier for the Outcome in the Identifier textbox.

24] To add more Outcomes, click the Add Another button and repeat steps 22 and 23.

25] When you've added all the Outcomes you want to add, click the Add button.

 

Edit an Existing Course Outcome

26] Locate the Course Outcome you want to edit in the Course Outcomes list and click the three dot menu to the right.

27] The menu appears.

 

28] Click Edit. The edit Course Outcomes panel appears.

29] Edit the Title and/or the Identifier and click the Update button.

 

Remove a Course Outcome

30] To remove a Course Outcome, locate the Course Outcome in the Course Outcomes list and click the "x" to its left.

31] When the "Confirm: Delete Outcome?" box appears, click the Delete button.

 

Reorder Course Outcomes

NOTE: In almost every case, Course Outcomes are sequenced in a Course and build on one another, which is why you have the option to reorder them.

32] To reorder Course Outcomes, click on Reorder at the top of the Outcomes list.

  

33] In the Outcomes list, the delete “x” turns into drag handles.

34] To move an Outcome up or down the list, hover your mouse over a drag handle, click and hold and drag the Outcome to where you want it in the list and release the click.

35] Continue reordering Outcomes until you're satisfied with the order.

36] To save the order, click the Done button in the upper right.

 

Save Edits

37] When you've made all the edits to the Course you want to make, in the upper right corner of the Course page, click the Save button.

Revert Version

38] To revert to the previous version of the Course without publishing the edits you just made, click the three dot menu next to the Publish button.

39] When the menu appears, click Revert Version.

WARNING: When you revert a version there is no warning. It is a one click reversion.

 

Deactivate a Course

40] To deactivate a Course you’re editing, click the three dot menu.

41] When the menu appears, click Deactivate Course.

42] When the Warning appears click Yes, Deactivate.

 

Reactivate a Course

43] To reactivate a Course you’ve deactivated, click the Reactivate button in the upper right corner of the page.

Publish Course

NOTE: After you’ve edited the Course, it’s important to publish the Course. Publishing the Course means any Award that includes this Course can now update the Award to the new version of the Course with the changes you just made.

44] When you’ve made all the edits to the Course you want, click the Publish button in the upper right corner of the page.