Create an Award User Guide

Note: If you'd prefer to create an Award using a quick start, see the Create an Award Quick Start Guide.

Purpose: This document provides step-by-step instructions for creating an Award in Calibrate.

Audience: This document is meant to be used by Content Managers to create an Award for an academic institution.

Assumption: Awards in Calibrate are developed in two phases. First they are created and then they are aligned. This User Guide is concerned with creating an Award. To learn how to align an Award, see the the Managing Skills in an Award User Guide.

Before you begin: Creating an Award consists of four tasks: 1) creating a new Award, 2) specifying Target Job Profiles in the Award, 3) specifying Courses in the Award and 4) selecting Editors to help you manage the Award.

Creating an Award is an iterative process. Awards are continuously being edited and revised. To learn how to edit an Award, see the Edit an Award User Guide.

You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.

Instructions:

Create a New Award

1] After you log in, the Calibrate Dashboard appears. To create an Award, click the +Create button in the upper right.

2] From the Create menu click Award.

3] The Create New Award page appears.

NOTE: When you first create an Award, it’s in Draft mode. The Award stays in Draft mode until you Publish it.

4] Begin by entering a title for the Award in the Title textbox.

5] From the Level dropdown box, choose an Award level for the Award. The choices are as follows:

• Certificate
• Associates
• Badge
• Bachelors
• Masters
• Ph.D
• Program of Study
• Other

6] From the Department dropdown box, optionally choose the department the Award falls under.

NOTE: If the Department you want to add the Award to doesn't exist, you will have to create it before you can add the Award to it. To learn how to do that, see the Create or Edit a Department User Guide.

7] Optionally enter a description of the Award in the Description textbox.

Specify Target Job Profiles

NOTE: You must specify at least one Target Job Profile or one Course to associated to the Award before you can create it.

8]  Ensure Job Profiles is selected in the list menu on the right side of the page.

9] View the list of Job Profiles.

NOTE: The Job Profiles list also displays Job Profile Clusters. You can tell a Job Profile Cluster because it has a blue icon with a number in it to the right of the title. The number in the icon equals the number of Job Profiles in the Cluster.

10] To view the details of any Job Profile or Job Profile Cluster in the list, hover your mouse over the title and click the down arrow which appears on the right side to expand the row and display the details.

11] The Job Profile (or Job Profile Cluster) details screen appears.

12] To jump to the Job Profile or Job Profile Cluster itself, click the outlink icon to the right of the title when you hover your mouse over it. The outlink icon is also available from within the details panel.

13] When you identify a Job Profile or Job Profile Cluster you want to associated to the Award, in other words make it a Target Job Profile, click the "+" to the left of the title in the list.

NOTE: When you associate a Job Profile Cluster to an Award, you’re adding the most critical and relevant skills from all the Job Profiles included in the cluster, as determined by Calibrate.

14] After you associate a Job Profile or Job Profile Cluster, it will appear on the left side of the page in the Target Job Profiles list.

 

15] If you ever want to remove a Target Job Profile, click the "x" to the left of the Job Profile in the Target Job Profiles list.

16] If you do not see the Job Profile in the list that you want to associate to the Award, you can search for it by entering the Job Profile title into the search box. Search results appear automatically.

 

Specify Courses

17] On the list menu on the right side of the page, click Courses.

18] The list of Courses appears.

19] To view the details of any Course in the list, hover your mouse over the Course title. The expand and outlink icons appear to the right.

20] Click the expand icon and the Course details panel appears.

21] To jump to the Course itself, click the outlink icon to the right of the Course title. The outlink icon is also available from within the details screen.

22] When you identify a Course you want to associate to the Award, click the "+" to the left of the title in the list.

23] After you associate a Course, it will appear on the left side of the page in the Associated Courses list.

24] If you ever want to remove a Course, click the "x" to the left of the Course in the Associate Courses list.

25] If you do not see the Course in the list that you want to associate to the Award, you can search for it by entering the Course title into the search box. Search results appear automatically.

26] If you want to associate a Course to the Award that is not in the list, scroll to the bottom of the Course list and click the New Course button. 

NOTE: To learn how to create a new Course, see the Create a Course User Guide.

 

Specify Editors

27] On the list menu on the right side of the page, click Editors.

28] The list of Editors appears.

29] Scroll or search the Editors list to find an Editor you want to add to the Award. When you identify an Editor you want to add, click the "+" to the left of their name in the list.

30] After you add an Editor, they will appear on the left side of the page in the Editors list.

31] If you want to remove an Editor from the Award, click the "x" to the left of their name in the Editors list.

NOTE: You cannot remove yourself as an Editor from the list, although other Editors can.

32] If you want to add an Editor to the Award that is not in the list, scroll to the bottom of the Editors list and click the Invite New button and follow the instructions.

Add Tags

NOTE: Adding Tags to an Award will help you and others find this Award in the future when searching. To learn more about Tags see Using Tags in Calibrate.

33] Scroll to the bottom of the page to the Tags section.

34] To add a Tag to the Award, start typing the Tag into the Add tags... textbox. A list of Tags already created appears with those letters.

 

35] If the Tag you want to add already exists, highlight it and hit Enter.

36] If the Tag you want to add does not exists, finish typing out the Tag and hit Enter.

37] When you've associated all the Target Job Profiles, Courses, Editors and Tags you want to the Award, and you're ready to go to phase two, Alignment, in the upper right corner of the page click the Create button.

 38] After you click the Create button, you are taken to the Award Dashboard. You can see that it is in Draft mode.

NOTE: At this point, the Award is created but not yet published. An Award is not typically published until it goes through the Alignment process.  To learn how to align an Award, see the Manage Skills in an Award User Guide .

39] To bypass alignment and publish the Award, click Save in the upper right.

NOTE: If you see a banner across the top that says You have unsaved changes, that means one or more Courses you associated to the Award are in Draft mode with pending changes. When you publish the Award by clicking save, all of those pending changes will be automatically accepted and that Course will be set to Publish mode.