Create a Job Profile User Guide

Purpose: This document provides step-by-step instructions for creating a new Job Profile in Calibrate.

Audience: This document is meant to be used by Job Profile Editors. Job Profile Editors work together to create Job Profiles which are then reviewed by people in industry.

Before you begin: A Job Profile is a Skill Profile which describes a specific occupation or job and consists of four types of skills: 1) Work Activities, 2) Knowledge Domains, 3) Soft Skills and 4) Tools and Technologies.

You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.

Instructions:

Start Creating the Job Profile

1] After you log in, the Calibrate Dashboard appears. To create a Job Profile, click the +Create button in the upper right. .

2] From the Create menu click Job Profile.

3] The Create Job Profile page appears. Start creating the profile by entering a Job Profile Title in the Job Profile Title text area.

4] Optionally enter a Description of the job in the Description text area.

View Blueprints

NOTE: Once you enter the Job Profile Title, the Blueprints area on the right will automatically populate with suggested Blueprints which are related to the Job Profile title you just entered. Blueprints are curated collections of Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies that can be used as a starting point for creating a Job Profile.

NOTE: Each Blueprint in the suggested Blueprints area is given a grade of either Good, Better or Best, which you can see to the right of the Blueprint title. The grade describes how good of match that Blueprint is to the Job Profile Title you just entered.

5] Choose a Blueprint which best matches your Job Profile and hover your mouse over it. The outlink icon a down arrow appear.

6] To jump to that Blueprint page, click the outlink. To view a summary of that Blueprint, click the down arrow.

Add Blueprints to Job Profile

NOTE: At this point you can do one of three things: You can choose one or more of the suggested Blueprints to add to your Job Profile You can search for other Blueprints to add to your Job Profile You can choose not to add any Blueprints to your Job Profile and add skills manually Of course, you can always combine all three to create your Job Profile.

 

NOTE: Be selective about the number of Blueprints you add to your Job Profile, otherwise you’ll have too many skills.

To add Blueprints to your Job Profile

7] To the left of a Blueprint you want to add, click the "+". You can add up to ten Blueprints to your Job Profile.

NOTE: When you add a Blueprint to a Job Profile, you are only adding that revision. Should that Blueprint revision change in the future, the changes will not be reflected in your Job Profile.

8] The chosen Blueprint now appears in the Target Blueprints area. If you decide you want to remove the Blueprint, just click the "x" to the left of it.

NOTE: You can see below the Target Blueprints the total number of Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies you've added when you added a Blueprint to the Job Profile. Those numbers are a running total reflecting all the Blueprints you've added. Individual skills are never added more than once.

To search for Blueprints to add to your Job Profile

9] If you don't see a Blueprint that you feel applies to your Job Profile, you can search for one that does. Enter a Job Profile you think will produce a useful Blueprint in the Blueprints search box. The search results will appear automatically.

Add Editors to the Job Profile

10] You can also select one or more additional Editors for your Job Profile. In the area to the right of the Blueprints button, click the Editors button.

NOTE: Editors are the people you choose to contribute to your Job Profile by providing you input and feedback. By default, you are one of the Editors of a Job Profile you create.

11] When the list of Editors appears, scroll through the list to find Editors or use the search box at the top by entering a name (first or last). Search results appear automatically.

12] To add Editors to your Job Profile, click the "+" to the left of every Editor you wish to add. The list of Editors appears in the Editors column. You can add an unlimited number of Editors.

NOTE: If you want to add an Editor that is not yet on the list, you'll have to invite them to Calibrate as a User and then grant them Account Permissions. To learn how to do that, see the document Invite Users and Grant Account Permissions User Guide.

13] If you decide you want to remove an Editor from the list, click the "x" to the left of the Editor's name in the Editors column.

NOTE: You cannot remove yourself as an Editor from a Job Profile you create, although another Editor can.

Add Tags to the Job Profile

NOTE: Adding Tags to a Job Profile will help you and others find this Job Profile in the future when searching. To learn more about Tags see Using Tags in Calibrate.

14] Scroll to the bottom of the page to the Tags section.

15] To add a Tag to the Job Profile, start typing the Tag into the Add tags... textbox. A list of Tags already created appears with those letters.

 

16] If the Tag you want to add already exists, highlight it and hit Enter.

17] If the Tag you want to add does not exists, finish typing out the Tag and hit Enter.

Create the Job Profile

18] When you’ve added all the Blueprints, Editors and Tags you want to add, click Create in the upper right corner.

19] The Job Profile Dashboard appears.

NOTE: If this is your first Job Profile, a Job Profile Dashboard information box will appear. Feel free to select the Don't show me again checkbox. Click the Okay button to proceed to the Job Profile Dashboard.

NOTE: In the upper left corner of the Job Profile Dashboard you can see the status of the Job Profile (e.g., Draft), the version number and the Job Profile title.

NOTE: If you've chosen not to add any Blueprints, the Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies on this page will all be zero in the Status area.

 

NOTE: On the right side of the page, you'll see a menu with three sections: Navigation: used for jumping to those sections on the page Control: used for taking different actions on the Job Profile Skill Status Legend: displays the status of the skills in the Job Profile in the information ("i") column

NOTE: Anytime you’re on the Job Profile Dashboard, you can publish the Job Profile. While best practice dictates that you should Validate a Job Profile before publishing it, there’s nothing that says you have to. To learn to publish a Job Profile, see the Publish, Deactivate and Delete Job Profile User Guide.

View or Download Job Profile Report

NOTE: A Job Profile Report details all of the skills in a Job Profile, along with their Editor Ratings and Reviewer Ratings.

20] To view the Job Profile Report on a web page, click the View Report link in the menu on the right 

21] To download the Job Profile Report as a PDF, click the Download link in the menu on the right.

NOTE: One of the things you can do with the Job Profile Report PDF is print it and hand it out to a Reviewer. This is for Reviewers who prefer to use pencil and paper to review a Job Profile.

Publish Job Profile

22] To publish a Job Profile, click the Publish link in the menu on the right.

The next step is to edit the skills in this Job Profile. To learn to do that, see Edit Skills in a Job Profile User Guide.