Create Job Profile User Guide

Last Updated: November 2019

Purpose: This document provides step-by-step instructions for creating a new Job Profile in Calibrate.

Audience: This document is meant to be used by Job Profile Editors. Job Profile Editors work together to create Job Profiles which are then reviewed by people in industry.

Before you begin: A Job Profile is a Skill Profile which describes a specific occupation or job and consists of four types of skills: 1) Work Activities, 2) Knowledge Domains, 3) Soft Skills and 4) Tools and Technologies.

You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.

Instructions:

Create Job Profile

1] After you log in, the Calibrate home page appears. To create a Job Profile, click the Profile icon on the left side of the home page.

2] The Job Profiles page appears. To create a Job Profile, click the New Job Profile button in the upper right corner.

3] The Create Job Profile page appears. Start creating the profile by entering a Job Profile Title in the Job Profile Title text area.

4] Optionally enter a Description of the job in the Description text area.

View Blueprints

NOTE: Once you enter the Job Profile Title, the SUGGESTED BLUEPRINTS area on the right will automatically populate with Blueprints which are related to the Job Profile Title you just entered. Blueprints are curated collections of Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies that can be used as a starting point for a Job Profile.

NOTE: Each Blueprint in the Suggested Blueprints area is given a grade of either GOOD, BETTER or BEST, which you can see to the right of the Blueprint title. The grade describes how good of match that Blueprint is to the Job Profile Title you just entered.

5] Choose a Blueprint which best matches the Job Profile you're creating and click the SHOW MORE link beneath it. You'll see the number of Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies that comprise that Blueprint.

Add Blueprints to Job Profile

NOTE: At this point you can do one of three things: You can choose one or more of the Suggested Blueprints to add to your Job Profile You can search for other Blueprints to add to your Job Profile You can choose not to add any Blueprints to your Job Profile and add skills manually Of course, you can always combine all three to create your Job Profile.

 

NOTE: Be selective about the number of Blueprints you add to your Job Profile, otherwise you’ll have too many skills.

To add Suggested Blueprints to your Job Profile

6] To the left of a Blueprint you want to add, click the "+". You can add up to ten Blueprints to your Job Profile.

NOTE: When you add a Blueprint to a Job Profile, you are only adding that revision. Should that Blueprint revision change in the future, the changes will not be reflected in your Job Profile

7] The chosen Blueprint now appears under the Description text area in the ASSOCIATED BLUEPRINTS column. If you decide you want to remove the Blueprint, just click the "x" to the left of it.

NOTE: You can see in the upper right corner of the Job Profile Details the total number of Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies you've added when you added a Blueprint to the Job Profile. Those numbers are a running total reflecting all the Blueprints you've added. Individual skills are never added more than once.

To search for Blueprints to add to your Job Profile

8] If you don't see a Blueprint that you feel applies to your Job Profile, you can search for one that does. Enter a Job Title you think will produce a useful Blueprint in the Search Blueprints search box. The search results will appear automatically.

9] If you find a Blueprint you want to add to your Job Profile, click the "+" to the left of it. The Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies are updated as before.

 

Add Editors

10] You can also select one or more additional Editors for your Job Profile. In the Blueprints area, to the right of the Blueprints button, click the EDITORS button.

NOTE: Editors are the people you choose to contribute to your Job Profile by providing you input and feedback. By default, you are one of the Editors of a Job Profile you create.

11] When the list of Editors appears, scroll through the list to find Editors or use the search box at the top by entering a name (first or last). Search results appear automatically.

12] To add Editors to edit your Job Profile, click the "+" to the left of every Editor you wish to add. The list of Editors appears just below the Description field under JOB PROFILE EDITORS. You can add an unlimited number of Editors.

NOTE: If you want to add an Editor that is not yet on the list, you'll have to invite them to Calibrate as a User and then grant them Account Permissions. To learn how to do that, see the document Invite Users and Grant Account Permissions User Guide.

13] If you decide you want to remove an Editor from the list, click the "x" to the left of the Editors name in the Job Profile Editor's list.

NOTE: You cannot remove yourself as an Editor from a Job Profile you create, although another Editor can.

14] When you’ve added all the Blueprints and Editors you want to add, click Create in the upper right corner.

15] The Job Profile display page appears.

NOTE: In the upper left corner of the Job Profile display page, you can see the status of the Job Profile (e.g., Draft), the revision number, the Job Profile Title and the date it was last updated. In the area to the right you can also see the Editors and the Description, if you included one.

NOTE: If you've chosen not to add any Blueprints, the Work Activities, Knowledge Domains and Soft Skills on this page will all be zero in the Status area.

 

NOTE: On the right side of the page, you'll see a menu with three sections: Navigation: used for scrolling to those sections on the page Control: taking different actions on the Job Profile Skill Status Legend: the status of the skills in the Job Profile in the information ("i") column

NOTE: Note, anytime you’re on the Job Profile display  page, you can view the Job Profile Report, download the Job Profile Report or Publish the Job Profile. While best practice dictates that you should Validate a Job Profile before publishing it, there’s nothing that says you have to. To learn to validate a Job Profile, see the Validate Job Profile User Guide.

 

View or Download Job Profile Report

NOTE: A Job Profile Report details all of the skills in a Job Profile, along with their Editor Ratings and Reviewer Ratings.

16] To view the Job Profile Report on a web page, click the View Report link in the menu on the right 

17] To download the Job Profile Report as a PDF, click the Download link in the menu on the right.

NOTE: One of the things you can do with the Job Profile Report PDF is print it and hand it out to a Reviewer. This is for Reviewers who prefer to use pencil and paper to review a Job Profile.

 

Publish Job Profile

18] To publish a Job Profile any time you’re on the Job Profile display page, click the Publish link in the menu on the right.

Customize Job Profile

NOTE: Whether you've added Blueprints to your Job Profile or not, you'll want to customize the Job Profile by adding/deleting Work Activities, Knowledge Domains, Soft Skills and Tools & Technologies individually.

19] Start by clicking Edit in the upper right of the Create Job Profile page.

NOTE: After you click the EDIT button, the Edit Job Profile page appears. It looks just like the Create Job Profile page except for the addition of the edit menu above the Details section.

NOTE: At this point you can still add blueprints as before, but we'll assume you're done adding them.

 

Customize Work Activities

20] To make edits to Work Activities, click WORK ACTIVITIES in the edit menu. The Unrated Work Activities list appears.

Discard Work Activities from the Job Profile

21] To discard a Work Activity from the Job Profile, scroll down the list to find a Work Activity you think doesn't apply.

22] Click the "x" to the far left of the Work Activity to discard it.

NOTE: Just because you discard a Work Activity doesn't mean it's gone forever. You can find anything you delete, Work Activities, Knowledge Domains, Soft Skills or Tools & Technologies in the DISCARDED column on the right side.

Add Work Activities to the Job Profile using lists

NOTE: You can add Work Activities to the Job Profile two ways: 1) add them from lists or 2) create new Work Activities. There are three lists to choose from: Related: Work Activities SkillsEngine thinks are related to your Job Profile Discarded: Work Activities you've previously deleted Library: the full list of 3000+ SkillsEngine Work Activities All three lists can be found on the right side of the Edit Job Profile page.

23] To add a skill from the Related list, click RELATED on the right side.

24] Scroll down to find the Work Activity you want to add.

25] Click the "+" to the left of the Work Activity to add it.

26] To add a skill from the SkillsEngine Library, click LIBRARY on the right side.

NOTE: A skill can only be in one place. If a skill is in your Job Profile, it won’t be in the Library. If you discard a skill from your Job Profile, it won’t go back to the Library. It will go to the Discarded list.

27] There are two ways to search for a skill to add from the Library. The first way is to search by entering keywords in the search field. The list will automatically populate with choices.

28] After you enter the search term, scroll down the list to find the Work Activity you want to add and click the "+" on the left to add it.

29] To remove the search criteria when you're done, click the "x" on the right of the search box.

30] The other way to search the Library is to scroll down the list and look for Work Activities to add.However, when you scroll down the list you will see Work Activities Categories rather than Work Activities. You'll know they're Categories because they have a ">" to the left.

31] If you see a Work Activity you wish to add, click the “+” as before.

32] If you don’t see a Work Activity you wish to add, scroll down the list of Work Activity Categories until you get to the Category that describes the type of Work Activity you want to add and click the ">" to expand it. All of the Work Activities that are not already in your Job Profile in that category will be displayed.

33] Scroll down the category to find the Work Activity you want to add and click the "+" on the left to add it.

34] To add a skill you've previously discarded, click DISCARDED on the right side.

35] Scroll down to find the Work Activity you want to re-enter.

36] Click the "+" to the left of the Work Activity to add it.

Add Work Activities to the Job Profile by creating a new Work Activity

NOTE: There is another way to add a Work Activity to a Job Profile and that is by creating a new one that doesn’t exist in any list. To learn how to create a new Work Activity see the Create Work Activity User Guide. In that User Guide you’ll learn how to create Work Activities. Once you create a Work Activity, it will automatically be added to your Job Profile and the Library for future use in other Job Profiles.

 

Rate Work Activities

NOTE: After you have the list of Included Work Activities just the way you want, it’s time to go through the list and give each one an Editor Rating. While not mandatory, it's advisable to rate every Work Activity as it establishes a baseline for your Job Profile. Each Work Activity can be assigned one of the following three Editor Ratings: Beneficial: optional, useful for the job but not required. Important: recommended, needed for success on the job  Critical: required, these skills are absolutely critical to this job

37] For each Work Activity in your list, decide whether it is Beneficial, Important or Critical.

38] For each Work Activity, hover your mouse over the three circles in the Editor Rating column.

39] If the Work Activity is BENEFICIAL, click the left-most circle. If it's IMPORTANT, click the center circle. If it's CRITICAL, click the right-most circle. The circles will fill in to indicate your choice and the Work Activity will move down to the Rated Work Activities section.

40] If you want to change your selection, just click on the circle that represents your new choice or click the undo arrow to the left of the Work Activity and start over.

NOTE: After you rate a Work Activity, the color of the symbol in the information ("i") column will change from blue (Unrated) to orange (Unreviewed) to indicate that it is now rated.

41] Continue until all the Work Activities are rated.

Customize and Rate Knowledge Domains, Soft Skills and Tools & Technologies

42] To customize Knowledge Domains, click KNOWLEDGE DOMAINS in the edit menu and repeat the steps in the Customize Work Activities section above.

43] To customize Soft Skills, click SOFT SKILLS in the edit menu and repeat steps the steps in the Customize Work Activities section above..

44] To customize Tools & Technologies, click TOOLS & TECHNOLOGIES in the edit menu and repeat the steps in the Customize Work Activities section above..

NOTE: Even though Blueprints contain Tools & Technologies, they are not automatically added to the Job Profile when you add the Blueprint.

45] When you have the entire Job Profile exactly as you want it, click FINISH in the upper right corner.

NOTE: After you click Finish, you still have the opportunity to edit the Job Profile at any time. You're not finally finished with the current revision of the Job Profile until you send it on to the next stage: VALIDATE.

46] If you want to edit the Job Profile, click EDIT in the upper right corner. It takes you right back to the page you were on before you clicked Finish.

NOTE: You’re not done editing your Job Profile until all of the Editors you’ve invited have had a chance to provide you input and feedback on it.

47] When you're finally done with the current revision of the Job Profile and you're ready to send it to Reviewers for Validation , click VALIDATE in the upper right corner. Congratulations.

NOTE: To learn how to Validate a Job Profile, see the document Validate Job Profile User Guide.