Review a Job Profile User Guide

Last Updated: July 2020

Purpose: This document provides step-by-step instructions for reviewing a Job Profile in Calibrate.

Audience: This document is meant to be used by Job Profile Reviewers to provide feedback on a Job Profile at the request of a Job Profile Editor.

Assumption: This document assumes this is your first time reviewing the Job Profile and therefore includes the brief onboarding steps from the invitation. If you’re continuing to review a Job Profile you previously started, log in, click on the Job Profile Title and continue as before.

Before you begin: Reviewing a Job Profile requires you to go through a list of skills, comprising the Job Profile, and give your rating as to how essential that skill is to that Job Profile. In other words, how important is that skill in preparing a student for that job?

The skills that comprise a Job Profile are broken down into four categories:

1. Work Activities: how units of time are organized on the job - what you actually do on the job
2. Knowledge Domains: areas of knowledge that someone needs to know in order to do the job
3. Employability Skills: behaviors, interpersonal skills, character or personality traits, attitudes,
   social and emotional intelligence – what make you effective at the job
4. Tools & Technologies: categories and specific examples of machines, equipment, software,
   and technologies used on the job

As you go through the list of skills, if you feel a particular skill is missing from the list, you have the option to suggest one to add to the list.

Reviewing a Job Profile is an iterative process, which means there's a chance the Job Profile Editor will request that you review their Job Profile more than once.

You can find the definition of the capitalized words used in this Work Instruction in the SkillsEngine dictionary located here.         

Instructions:

Receiving an Invitation

1] When you receive an email that looks like this, click on the link within the email:

2] You're taken to the Calibrate login page which indicates the Job Profile you'll be reviewing.

3] Enter your Email, Organization, Job Title, First Name, Last Name and a password twice. Your email address is your username.

4] Select the Terms of Service checkbox.

5] Click the Get Started button. You are taken to the Job Profile dashboard with a welcome message.

6] In the lower right corner, select all the checkboxes that apply to you.

 

NOTE: You can see what Job Profile you'll be reviewing, along with a count of the skills in that Job Profile, in the Review Details section of the Welcome page. You can see how many of those skills have already been reviewed in the Progress Overview section at the bottom.

7] If you want to invite another Reviewer to help you review the Job Profile, click Copy Link and take a look at the Invite Reviewers User Guide.

8] Click the Start Review button. You're taken to the Work Activities page.

Review Work Activities

NOTE: As you review a Work Activity, you have the option to assign it one of four Reviewer ratings: Critical: highly relevant, required, and central to this job. Candidates are disqualified if these skills are missing or deficient Important: important, complementary, and frequently performed within this job, but not required. Candidates can acquire or become proficient in these skills while on the job Beneficial: supplementary and helpful, but not necessary for the job. Candidates will benefit from having these skills but are qualified without them Irrelevant: Not relevant to this job. Candidates gain no benefit or advantage in this job from having these skills

9] For each Work Activity in the Unrated Work Activities list at the top of the page, decide what rating to assign it.

10] Hover your mouse over the three circles or the "x" in the Reviewer Rating column.

11] If the Work Activity is CRITICAL, click the right-most circle. If it's IMPORTANT, click the center circle. If it's BENEFICIAL, click the left-most circle. The circles will fill in to indicate your choice. If it's IRRELEVANT click the "x" to the left.

12] Once you assign a Work Activity a rating, it moves to the bottom of the page in the Rated Work Activities area.

13] If you want to change your selection after you rate a Work Activity, just click the undo arrow to the left of the Work Activity. The Work Activity moves back to the top in the Unrated list. Start the rating process over at step 15.

NOTE: If you just want to change the circle you selected, you don't need to click the undo arrow. Just the click the new circle you want.

 

NOTE: Once you rate a Work Activity and it moves down to the Rated Work Activities list, a new Unrated Work Activity takes its place in the upper list. This process will continue until you've worked all the way through the Unrated list.

 

NOTE: You do not need to assign every Work Activity a rating, although it is best practice to do so.

 

NOTE: You do not need to review the entire Job Profile in one session. You can stop whenever you like and save your work up to that point. To do that, click the Finish button in the upper right corner of any page. It has the same effect as "save."

14] If you want to jump around the Unrated Work Activities list, you can use the page controls to do so at the bottom of the list. The ">" advances the list ahead one page at a time.

15] You can also jump to any page by clicking on the down arrow and then clicking on that page.

16] When you get to the end of the Unrated Work Activities list and you feel a particular skill is missing from the list, you can suggest one by clicking the Suggest a New Work Activity button at the bottom of the page.

NOTE: If you're unsure how to create a Work Activity from scratch, see Create Work Activity User Guide.

Review Knowledge Domains, Soft Skills and Tools & Technologies

17] To review Knowledge Domains, click the Next button in the upper right corner of the page and repeat steps 8 - 15.

NOTE: You can jump to any skill category by clicking on the appropriate link in the menu on the left side of the page.

18] To review Soft Skills, click the Next button in the upper right corner of the page and repeat steps 8 - 15.

19] To review Tools & Technologies, click the Next button in the upper right corner of the page click and repeat steps 9 - 16.

20] When you're finished reviewing the Job Profile or just want to take a break, click the Finish button in the upper right corner of the page.

21] The Complete Review page appears. You can do several things from this page.

22] You can see your progress in reviewing the Job Profile on the left side of the screen. A circle indicates an incomplete review in that category while a check mark indicates all the skills in that category have been assigned a rating.

NOTE: The progress bar at the top indicates what number of skills have been assigned a rating as a percentage of all the skills that comprise the Job Profile.

23] You can continue reviewing the Job Profile by clicking the Edit My Review link in the Review Progress area.

24] To save the review and come back to it later, click the Finish Later link.

 

25] To complete the review, click the Complete Review button. The following appears.

NOTE: Even though you completed your review, you can still continue to review the Job Profile and make changes to it.

26] To edit the Job Profile review, click the Return to Dashboard button. This returns you back to the Job Profile Review page.

27] In the upper right corner of the Job Profile Review page, click the Revise button.

 28] Go to step 9.