Review a Job Profile User Guide

Note: If you'd prefer to review a Job Profile using a quick start, see the Review a Job Profile Quick Start Guide. If you'd prefer to review a Job Profile by watching a video, see Review a Job Profile User Guide Video].

Purpose: This document provides step-by-step instructions for reviewing a Job Profile in Calibrate.

Audience: This document is meant to be used by Job Profile Reviewers to provide feedback on a Job Profile at the request of a Job Profile Editor.

Assumption: This document assumes this is your first time reviewing the Job Profile and therefore includes the brief onboarding steps from the invitation. If you’re continuing to review a Job Profile you previously started, log in, click on the Job Profile Title and continue as before.

Before you begin: Reviewing a Job Profile requires you to go through a list of skills, comprising the Job Profile, and give your rating as to how essential that skill is to that Job Profile. In other words, how important is that skill in preparing a student for that job?

The skills that comprise a Job Profile are broken down into four categories:

1. Work Activities: how units of time are organized on the job - what you actually do on the job
2. Knowledge Domains: areas of knowledge that someone needs to know in order to do the job
3. Soft Skills: behaviors, interpersonal skills, character or personality traits, attitudes,
   social and emotional intelligence – what make you effective at the job
4. Tools & Technologies: categories and specific examples of machines, equipment, software,
   and technologies used on the job

As you go through the list of skills, if you feel a particular skill is missing from the list, you have the option to suggest one to add to the list.

Reviewing a Job Profile is an iterative process, which means there's a chance the Job Profile Editor will request that you review their Job Profile more than once.

You can find the definition of the capitalized words used in this Work Instruction in the SkillsEngine dictionary located here.         

Instructions:

Receiving an Invitation

1] When you receive an email that looks like this, click on the link within the email.

2] You're taken to the Calibrate login page which indicates the Job Profile you'll be reviewing.

3] Click Register.  The login screen appears.

4] If you already have a Calibrate account, click Log in at the bottom of the screen and log in. If you're new to Calibrate, enter your email address and a password and click Continue. The Create Account Profile page appears.

5] Fill in all fields, which are required. Once you do, the Save & Continue button activates.

6] Click Save & Continue. You're taken to the My Reviews page.

7] Click on the title of the Job Profile you want to review.

NOTE: If this is your first review, you'll see a welcome message popup. Feel free to check the Don't show me again checkbox and click Okay Got it.

8] Select the radio button that best applies to you.

9] Click Begin Review. You're taken to the Job Profile Review page.

NOTE: There are two different types of review pages. In one, the skills are arranged by skill type, and in the other they arranged by skill set. Which view you see is dictated by the editor who created the Job Profile you're reviewing. If the list title at the top of the page says Unrated Work Activities, you are in skill type view. If the list title at the top of the page has a skill set name or says Ungrouped Skills, you're in skill set view. Jump to the section below that corresponds to the view of the Job Profile you're reviewing.

 

NOTE: As you review skills, you have the option to assign it one of four Reviewer ratings: Critical: highly relevant, required, and central to this job. Candidates are disqualified if these skills are missing or deficient Important: important, complementary, and frequently performed within this job, but not required. Candidates can acquire or become proficient in these skills while on the job Beneficial: supplementary and helpful, but not necessary for the job. Candidates will benefit from having these skills but are qualified without them Irrelevant: Not relevant to this job. Candidates gain no benefit or advantage in this job from having these skills

 

Review Skills in Skill Type View

Review Work Activities

10] For each Work Activity in the Unrated Work Activities list, decide what rating to assign it.

11] Hover your mouse over the three circles or the "x" in the Rating column.

12] If the Work Activity is Critical, click the right-most circle. If it's Important, click the center circle. If it's Beneficial, click the left-most circle. The circles will fill in to indicate your choice. If it's Irrelevant, click the "x" to the left.

13] Once you assign a Work Activity a rating, it moves to the bottom of the page in the Rated Work Activities area.

14] If you want to change your selection after you rate a Work Activity, just click the new rating. If you want to send it back to the unrated list, click the undo arrow.

 

NOTE: Once you rate a Work Activity and it moves down to the Rated Work Activities list, a new Unrated Work Activity takes its place in the upper list. This process continues until you've worked all the way through the Unrated list.

 

NOTE: You do not need to assign every Work Activity a rating, although it is best practice to do so.

 

NOTE: You do not need to review the entire Job Profile in one session. You can stop whenever you like and save your work up to that point. To do that, click the Finish button in the upper right corner of any page. It has the same effect as "save".

15] If you want to jump around the Unrated Work Activities list, you can use the page controls to do so at the bottom of the list. The ">" advances the list ahead one page at a time.

16] You can also jump to any page by clicking on the down arrow and then clicking on that page.

17] When you get to the end of the Unrated Work Activities list and you feel a particular skill is missing from the list, you can suggest one by clicking the Suggest a New Work Activity button at the bottom of the page.

NOTE: If you're unsure how to create a Work Activity from scratch, see Create Work Activities User Guide.

 

Review Knowledge Domains, Soft Skills and Tools & Technologies

18] To review Knowledge Domains, either click Knowledge Domains across the top menu or the Next button to the right and repeat steps 10 - 17.

NOTE: You can jump to any skill category by clicking on the appropriate item in the top menu.

19] To review Soft Skills, click the Next button and repeat steps 10 - 17.

20] To review Tools & Technologies (if any), click the Next button and repeat steps 10 - 17.

21] When you're finished reviewing the Job Profile or just want to take a break, click the Finish button in the upper right of the page.

22] When the confirmation popup appears, click Yes, I'm Finished. Go to step 35.

 

Review Skills in Skill Set View

22] For each skill in a skill set (or Ungrouped Skills), decide what rating to assign it.

23] Hover your mouse over the three circles or the "x" in the Rating column.

24] If the skill is Critical, click the right-most circle. If it's Important, click the center circle. If it's Beneficial, click the left-most circle. The circles will fill in to indicate your choice. If it's Irrelevant, click the "x" to the left.

25] Once you assign a skill a rating, the circles stay filled in and an undo arrow appears to the right.

26) Repeat steps 22 -25 for each skill in that skill set.

NOTE: You do not need to assign every skill a rating, although it is best practice to do so.

 

NOTE: You do not need to review the entire Job Profile in one session. You can stop whenever you like and save your work up to that point. To do that, click the Save button in the upper right corner of the page.

27] When you get to the end of the skills in that skill set and you feel a particular skill is missing from that skill set, you can suggest one by clicking the + New Skill button at the bottom of that section.

28] Create a new skill to add to that skill set.

NOTE: If you're unsure how to create a skill from scratch, see Create a New Skill User Guide.

29] Click Next Category, below the current skill set, to rate the skills in the next skill set. Repeat steps 22 - 25 for the skills in the other skill sets.

30] Continue clicking Next Category and rating skills until you worked you way through all the skill sets, including Ungrouped Skills at the very bottom.

31] When you've rated all the skills and still feel a particular skill is missing, click the + New Skill button in the upper right.

32] Create a new skill to add. Choose the skill set for it to be in or leave it blank to make it ungrouped.

33] When you're finished reviewing the skills, click Finish in the upper right.

34] When the confirmation popup appears, click Yes, I'm Finished.

 

Invite Other Reviewers

35] After you click the Finish button, the Invite others popup appears.

36] To invite others to review this same Job Profile, click the Copy Link button.

37] Paste the link in an email and send it to the Reviewer(s). Explain to them the purpose of the review and the title of the Job Profile they will be reviewing.