Last Updated: July 2020
Purpose: This document provides step-by-step instructions for inviting Reviewers to review a specific Job Profile in Calibrate.
Audience: This document is meant to be used by Job Profile Editors. Job Profile Editors work together to create Job Profiles and invite Reviewers, who are typically people in industry, to review their Job Profiles.
Assumption: You cannot invite a Reviewer to review a Job Profile until the Job Profile is in the Validation phase. This User Guide assumes the Job Profile is already in the Validation phase.
Before you begin: When it comes to inviting a person to be a Reviewer in Calibrate, there are two possible scenarios:
- They are already a Reviewer on your Job Profile
- They are not yet a Reviewer on your Job Profile
This User Guide addresses both scenarios.
You can find the definition of the capitalized words used in this User Guide in the SkillsEngine dictionary located here.
Instructions:
Confirm Job Profile is in Validation phase
1] After you log in, the Calibrate home page appears. Click the Validate icon on the left side of the home page.
2] The Open Job Profile Validations list appears. You start by locating the Job Profile you wish to invite Reviewers to review. There are two ways to do that. The first way is to search for it by entering the Job Profile title in the search field. The list will automatically populate with choices.
3] The other way to search for the Job Profile is to scroll through the list using the page control at the bottom of the list. The ">" advances the list ahead one page at a time.
| NOTE: If you cannot find the Job Profile, that means the Job Profile is not in the Validation phase. To learn how to put a Job Profile in the Validation phase, see the Create a Job Profile User Guide. |
Invite Reviewers
| NOTE: Not sure who to invite or how many? Check out Validation FAQs. |
4] Click on the Job Profile. The Validate Job Profile page appears.
NOTE: The Validate Job Profile page is divided into three sections:
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5] The first thing you should do is scroll through the list of Reviewers to see if the Reviewer you want to invite is already a Reviewer for the Job Profile. If they are, you don't need to invite them. You’re finished.
6] To invite a new Reviewer for your Job Profile, copy the shareable link to the clipboard by clicking Copy Link button under the shareable link.
7] Paste the link into an email and send it to the Reviewer you want to invite. You should include a message explaining that you want their feedback on a Job Profile you created and they should click on the link to begin the process. You can find some email templates to use here.
8] In the event you mistakenly send the link to the wrong person, you can deactivate the link by clicking Deactivate to the right of the link.
9] Should you deactivate the link and now want to send a link to another Reviewer, click the Regenerate button to create a new link to send.
Edit Reviewers
| NOTE: The only Reviewer information you can edit is their Review Type. |
10] To edit a Reviewer's review type, click on the three vertical dots to the far right of their name in the Reviewers' list.
11] In the pop-up menu choose Edit.
12] The Edit Reviewer screen appears.
13] Check the appropriate boxes under Review Type and click Update.
Remove Reviewers
14] To remove a Reviewer, click the three vertical dots to the far right and in the pop-up menu choose Remove.
| NOTE: When you attempt to remove a Reviewer whose review status is "Pending Invite," they are removed immediately without any warning, When you attempt to remove a Reviewer who has already accepted the invitation, you are given a warning. |
15] If the Reviewer has already accepted the invitation, click the red Yes, Remove button.
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